Partnering to Plan the Roadmap

Submission Deadline: August 18, 2023  

On behalf of the Office of the Chief Information Officer, the Information Technology Services (ITS) division requests submissions for FY25 IT capital project and/or new technology needs, as well as anticipated needs for FY26 and FY27. This new annual request and schedule will enable the Office of the CIO, ITS, and university leadership to appropriately prioritize project and technology requests required to meet the goals of departments and the institution, while also enabling ITS to build and maintain a more comprehensive multi-year capital plan.  

 New capital project requests flow through an annual planning process, in which departments submit ideas for strategic projects that are assessed and prioritized by the university’s IT governance process. As part of this process, members of the ITS team will review business needs and begin to scope potential project plans, resource requirements, and schedules. The university’s IT Council (ITC) also reviews and provides input to project requests submitted through this process.  Learn more about the university’s IT governance process.  

Projects that are funded and approved through this IT capital project process help the university implement its long-range plan and ensure that the university continues to appropriately advance the use of technology to meet its mission, vision, and goals.  

 Visit the  ITS Active Projects  page for examples of ongoing IT project work.   

 The submission deadline for the FY25 planning cycle is August 18, 2023 (see detailed schedule below).  

Planning a Capital Project for FY25 or Beyond?  

The university is requesting submissions for FY25 IT capital project and/or new technology needs, as well as anticipated needs for FY26 and FY27. Submissions are due by August 18, 2023. 

FY25 IT Capital Planning Cycle  

June 15, 2023 – August 17, 2023 

Plan and Prepare

Business units develop project needs and ideas. 

August 18, 2023 

Submit Ideas

Business units submit FY25 projects and FY26-27 anticipated projects through the Tech Service Portal Capital Projects Ideas no later than August 18, 2023. 

August 19, 2023 – September 30, 2023 

Review and Develop  

Office of the CIO and ITS review ideas and develop demands. Provide demands to IT Project Steering for FY25 funding recommendation. 

October 1, 2023 – March 30, 2024 


IT Project Steering reviews, evaluates, and prioritizes demands. Identifies opportunities for bundling projects. Student Change Control Advisory Board reviews and provides input on any demand that is student-facing. Project Steering presents prioritized recommendations to IT Council.   

April 1, 2024 

Confirm Projects

IT Project Steering reprioritizes based on centrally awarded funding and gains approval through IT Council. 

July 1, 2024 – ongoing

Start Projects

ITS creates budget indexes and executes on the FY25 projects.