Partnering to Plan the Roadmap

FY25 capital project submissions closed for review.

The annual request for IT capital project submissions enables the Office of the CIO, division of IT Services, and university leadership to appropriately prioritize project and technology requests required to meet the goals of departments and the institution, while also enabling ITS to build and maintain a more comprehensive multi-year capital plan.  

New capital project requests flow through an annual planning process, in which departments submit ideas for strategic projects that are assessed and prioritized by the university’s IT governance process. As part of this process, members of the ITS team will review business needs and begin to scope potential project plans, resource requirements, and schedules. The university’s IT Council (ITC) also reviews and provides input to project requests submitted through this process.  Learn more about the university’s IT governance process.  

Projects that are funded and approved through this IT capital project process help the university implement its long-range plan and ensure that the university continues to appropriately advance the use of technology to meet its mission, vision, and goals.  

 Visit the  ITS Active Projects  page for examples of ongoing IT project work.   

 The submission deadline for the FY25 planning cycle was August 18, 2023 (see detailed schedule below).  A call for FY26 submissions is planned for summer 2024.

FY25 IT Capital Planning Cycle  

June 15, 2023 – August 17, 2023 

Plan and Prepare

Business units develop project needs and ideas. 

August 18, 2023 

Submit Ideas

Business units submit FY25 projects and FY26-27 anticipated projects through the Tech Service Portal Capital Projects Ideas no later than August 18, 2023. 

August 19, 2023 – September 30, 2023 

Review and Develop  

Office of the CIO and ITS review ideas and develop demands. Provide demands to IT Project Steering for FY25 funding recommendation. 

October 1, 2023 – March 30, 2024 


IT Project Steering reviews, evaluates, and prioritizes demands. Identifies opportunities for bundling projects. Student Change Control Advisory Board reviews and provides input on any demand that is student-facing. Project Steering presents prioritized recommendations to IT Council.   

April 1, 2024 

Confirm Projects

IT Project Steering reprioritizes based on centrally awarded funding and gains approval through IT Council. 

July 1, 2024 – ongoing

Start Projects

ITS creates budget indexes and executes on the FY25 projects.  

Planning an IT Project?  

The university is in the midst of the FY25 IT Capital Planning cycle and will begin taking submissions for FY26 needs summer 2024. In the meantime for any new IT project and/or technology needs, please propose an idea through the IT Project Intake  process.